국가기록원 전자기록물 이관연구 : 전자기록물 검수사업을 중심으로

Abstract

In the management of electronic records, transfer is an important process for long-term preservation and securing the authenticity, integrity, reliability, and availability of records. Electronic records were produced with the electronic document system distributed to all institutions in 2004, and 10 years later, it was transferred to the National Archives of Korea in 2015. Over the next 10 years, the National Archives of Korea successfully transferred more than 30 million electronic records from 250 record center. As it is uncommon for vast amounts of electronic records to be transferred for such a long time, their experiences and results need to be shared in various ways. However, detailed and practical research on this is insufficient. Therefore, based on the experiences and data experienced while directly participating in the National Archives of Korea electronic records transfer project, the electronic record transfer research was conducted focusing on the visual inspection project. Data were secured and analyzed through prior research and guidelines, manual analysis, and visual inspection performed by accessing and analyzing actual CAMS. Electronic records with a retention period of more than 30 years will be converted into a preservation format and long-term preservation package at the Archives RMS and transferred to the National Archives of Korea CAMS 10 years after production. Errors in transferred electronic records identified in the process of visual inspection include document errors (file damage, signature omission, password input, empty documents), government seal abnormalities (missing, location error, duplicate), attachment abnormalities (separate, omission), and others (preserved format beauty transformation, content omission, picture, extension, conversion error, non-disclosure division omission, and others). Analysis of all data for 10 years will be conducted as a follow-up study in the future, and in this paper, only the current status and procedures of electronic records and the status types of transferred records were examined in a poetic manner.